Quality and Innovation

(Image Credit: Doug Buckley of http://hyperactive.to)

I saw this on Facebook earlier today:

Jeannette Maw loved this from Jason Fried’s Rework: “When you’re high on inspiration, you can get two weeks of work done in 24 hours. Inspiration is a time machine that way. Inspiration is a magical thing, a productivity multiplier, a motivator. But it won’t wait for you. Inspiration is a now thing. If it grabs you, grab it right back and put it to work.”

“Yeah, exactly!” echoed the little voice in my head. Inspiration is, hands down, the best way to increase productivity.

I know this because I have experienced it. For example, yesterday, I wasn’t inspired at all. I got about a quarter to a half of the work done that I ordinarily could expect to do in a day. The December before last, I was completely inspired and wrote a 200 page book in 10 days. When it catches you, your job is to identify what’s just happened, make use of it, and then enjoy the brilliant time warp it thrusts you into, allowing you to accomplish superhuman knowledge work in compressed amounts of time.

But inspiration is sensitive to environmental conditions. I can’t be inspired when I’m tired. I can’t be inspired when I’m distracted by other things, like reading blog posts on the web or checking for text messages or new tweets on my Droid. I can’t be inspired when I have a cold, and I just want to curl up under a comforter and read. I can’t be inspired when I’m too hot, too cold, or too irritated by a friend or coworker’s antics.

So why, I thought, aren’t we promoting inspiration more in our organizations? Why aren’t we providing programs and environments where people can tap into that natural inspiration and become ultimately productive? And then I realized – we are – sort of. But we call it engagement.

When we are engaged, we are inspired. We tap into that natural flow where we become focused, and directed, and amazingly productive. When we are not engaged, we harbor low productivity, high absenteeism, and contribute to high turnover in our organizations (see, for example, “Great Britain’s Workforce Lacks Inspiration”).

However, I’d also like to propose that engagement is a symptom – a consequence of feeling good and having a high quality consciousness!

Let’s work on the root causes, and focus less on the symptoms.  The root causes of quality consciousness - Awareness, Alignment and Attention – combined with the positive well-being that fuels them, can (and should) be used to cultivate greater engagement in our organizations.

My valentine is unique. It will not provide me with flowers, or chocolates, or a romantic dinner tonight, and will certainly not whisper sweet nothings into my good ear. And yet – I will feel no less loved. In contrast, my valentine will probably give me some routines for identifying control limits on control charts, and maybe a way to classify time series. I’m really looking forward to spending some quality time today with this great positive force in my life that saves me so much time and makes me so productive.

Today, on Valentine’s Day, I am serenading one of the loves of my life – R. Technically, R is a statistical software package, but for me, it’s the nirvana of data analysis. I am not a hardcore geek programmer, you see. I don’t like to spend hours coding, admiring the elegance of the syntax and data structures, or finding more compact ways to get the job done. I just want to crack open my data and learn cool things about it, and the faster and more butter-like the better.

Here are a few of the reasons why I love R:

• R did not play hard to get. The first time I downloaded R from http://www.r-project.org, it only took about 3 minutes, I was able to start playing with it immediately, and it actually worked without a giant installation struggle.
• R is free. I didn’t have to pay to download it. I don’t have to pay its living expenses in the form of license fees, upgrade fees, or rental charges (like I did when I used SPSS). If I need more from R, I can probably download a new package, and get that too for free.
• R blended into my living situation rather nicely, and if I decide to move, I’m confident that R will be happy in my new place. As a Windows user, I’m accustomed to having hellacious issues installing software, keeping it up to date, loading new packages, and so on. But R works well on Windows. And when I want to move to Linux, R works well there too. And on the days when I just want to get touchy feely with a Mac, R works well there too.
• R gets a lot of exercise, so it’s always in pretty good shape. There is an enthusiastic global community of R users who number in the tens of thousands (and maybe more), and report issues to the people who develop and maintain the individual packages. It’s rare to run into an error with R, especially when you’re using a package that is very popular.
• R is very social; in fact, it’s on Facebook. And if you friend “R Bloggers” you’ll get updates about great things you can do with the software (some basic techniques, but some really advanced ones too). Most updates from R Bloggers come with working code.
• Instead of just having ONE nice package, R has HUNDREDS of nice packages. And each performs a different and unique function, from graphics, to network analysis, to machine learning, to bioinformatics, to super hot-off-the-press algorithms that someone just developed and published. (I even learned how to use the “dtw” package over the weekend, which provides algorithms for time series clustering and classification using a technique called Dynamic Time Warping. Sounds cool, huh!) If you aren’t happy with one package, you can probably find a comparable package that someone else wrote that implements your desired functions in a different way.
• (And if you aren’t satisfied by those packages, there’s always someone out there coding a new one.)
• R helps me meditate. OK, so we can’t go to tai chi class together, but I do find it very easy to get into the flow (a la Csikzentmihalyi) when I’m using R.
• R doesn’t argue with me for no reason. Most of the error messages actually make sense and mean something.
• R always has time to spend with me. All I have to do is turn it on by double-clicking that nice R icon on my desktop. I don’t ever have to compete with other users or feel jealous of them. R never turns me down or says it’s got other stuff to do. R always makes me feel important and special, because it helps me accomplish great things that I would not be able to do on my own. R supports my personal and professional goals.
• R has its own journal. Wow. Not only is it utilitarian and fun to be around, but it’s also got a great reputation and is recognized and honored as a solid citizen of the software community.
• R always remembers me. I can save the image of my entire session with it and pick it up at a later time.
• R will never leave me. (Well, I hope.)

The most important reason I like R is that I just like spending time with it, learning more about it, and feeling our relationship deepen as it gently helps me analyze all my new data. (Seriously geeky – yeah, I know. At least I won’t be disappointed by the object of MY affection today : )

<3

Yesterday, I posted about TRIZ, a 1940′s era device for stimulating innovation. I’ve always had this visceral feeling that we need a new, more modern, more right brained approach to innovation along the same lines as TRIZ, but with the art and panache of the 21st century – and with Eric S. Townsend’s new collection of business-stimulated haikus, I think we’re on to something.

Eric, a self-defined “supercreative” in business and search engine optimization, runs Eric S. Townsend Marketing, a firm dedicated to general marketing, internet marketing, corporate identity, branding, publicity, and totally-needed stuff like that. Only Eric is not from this planet. At times, I think he channels the Pleiadeans (which might not be a bad thing, considering what’s needed to be ultra-competitive in the era of the post-economy).

Eric’s new book features 206 pages of business-related haikus – riddles that might help stimulate you to new directions in business growth and accomplishment. I suggest that the Bizkus are used for brainstorming and in quality circles. Set a meeting time, get some stakeholders involved, identify a problem that you need to solve – and then randomly open up the Bizkus book and read – these things are meant for oral interpretation. Discuss, as a group, what you think the implications may be – or may be not.

Some of the bizkus are totally hard to figure out. But aren’t all problems in business? As a result, this approach has GOT to help you right-brain yourself out of current issues, and into emerging opportunities.

I give Eric’s Bizkus three thumbs up. Leave me comments if you decide to use it to stimulate innovation in your organization… I’d like to hear about your experiences. I’d also love to facilitate an article for Quality Progress on new approaches to stimulate innovation too, so let me know if this tool (or others like it!) serve such a purpose for your place of business. (Note: if you purchase the Kindle version, Eric will give you the PDF for an extra $1.29. I think you have to email him to make this happen.)

(Image Credit: Doug Buckley of http://hyperactive.to)

In a previous article, I described the notion of quality consciousness that I’m currently preparing an article about.

To achieve quality consciousness, we ask the very important question (cf. ISO 9000 para 3.1.5, formerly ISO 8402) “What are the totality of characteristics of YOU that bear upon YOUR ABILITY to satisfy the stated and implied needs of your stakeholders?”

The reason we WANT quality consciousness is because we know that the more in tune with the essence of quality that we are, within ourselves, the better we will attune to the needs of our customers and clients – to be able to help them achieve their goals for making things better, more streamlined, and more cost effective.

I summarized quality consciousness as the “3 A’s” – Awareness, Alignment, and Attention:

Quality consciousness implies awareness of yourself and the environment around you (including what constitutes quality and high performance for people, processes and products – most importantly, YOU). It also suggests that you must achieve alignment of your consciousness with the consciousness of the organization, which will aid in full activity and engagement of the senses. Your attention must be selectively focused onto what you can accomplish in the present moment according to that alignment (which implies that you are able to effectively filter the rapid and voluminous streams of information coming at you).

It struck me today how similar this whole notion is to Timothy Leary’s appeal to the counterculture of the late 1960’s, to achieve breakthrough innovation in individual and collective perception of the world to “Turn On, Tune In, and Drop Out”! The message, according to the summary on Wikipedia, was intended to “urge people to embrace cultural changes… detaching themselves from the existing conventions and hierarchies in society.”

So if you want to improve a product, a process, or yourself, embrace the breakthrough innovation that is promised by quality consciousness!

• TURN ON = Become aware of quality standards and the true meaning of excellence, for you and for the domain you work in.
• TUNE IN = Align yourself personally and professionally with your goals, and those of your organization!
• DROP OUT! Focus your attention on the essentials… don’t be distracted by the down economy, by social upheaval, or the perils of ever-increasing competition.

Deliver value… to yourself and those around you! Make it a personal imperative and watch the avalanche of breakthrough innovations begin to cascade around you and your inspirational attitude.

For the past few months, I’ve been working on an article to describe and define quality consciousness. Someone recently told me that there have been a lot of people asking about this concept lately (which I find really cool because as far as I know, I’m the only one actively studying it under this banner), and that I should blog about what quality consciousness is ahead of the publication. (That said, if you’re also researching quality consciousness, let me know in the comments section below! Let’s play with this idea together.)

So here’s a synopsis of the story of quality consciousness:

• The existential question that motivated this line of inquiry: If ISO 8402:1994 says that quality is the “totality of characteristics of an entity that bear upon its ability to satisfy stated and implied needs,” then what if that entity is YOU? What are the totality of characteristics of YOU that bear upon YOUR ABILITY to satisfy the stated and implied needs of your stakeholders?
• The term “quality consciousness” was first used, from what I can find, in a 1947 keynote by C.R. Sheaffer to the first convention of the American Society for Quality Control (ASQC), the predecessor to ASQ. To answer the question “what does top management expect from quality control [people and organizations]” he notes that a change in quality consciousness is expected. Attitudes must shift from an acceptance of what’s good enough to the constant pursuit of making things better. People must be able to take pride in their high-quality work. (from Borawski, 2006)
• Consciousness, according to the Random House dictionary, is 1) awareness of one’s own thoughts feelings, and surroundings, 2) the full activity and engagement of the senses, and 3) the thoughts and feelings of individuals and groups.
• Based on this definition, I believe that quality consciousness can be summed up by the “3 A’s” – Awareness, Alignment, and Attention. Quality consciousness implies awareness of yourself and the environment around you (including what constitutes quality and high performance for people, processes and products – most importantly, YOU). It also suggests that you must achieve alignment of your consciousness with the consciousness of the organization, which will aid in full activity and engagement of the senses. Your attention must be selectively focused onto what you can accomplish in the present moment according to that alignment (which implies that you are able to effectively filter the rapid and voluminous streams of information coming at you).
• From reviewing the literature, I find that there are four elements that contribute to developing awareness, finding alignment, and focusing attention. These are Action, Reflection, Interaction, and Education. I’ll go into more detail in the article on how these are all related.
• I think that quality consciousness is exactly what Deming was after… and that it’s the moral of the story of his 14 points. But whereas the unit of analysis for his 14 points was the organizational level, we need to internalize those points within ourselves. What if Deming’s 14 points were geared towards YOU developing your quality consciousness… what do you think he would have said differently?
• The absence of focus on developing a quality consciousness is, I believe, the distinguishing factor between companies that have implemented the Toyota Production System successfully (ie. Toyota) and companies that have implemented the Toyota Production System with limited results (e.g. pretty much everyone else).
• A personal path for developing quality consciousness might include asking yourself the following questions: What do YOU need to expand your awareness? To enhance your mood and affect so that you’re aware of the vast landscape of innovative potentials available to you (e.g. http://qualityandinnovation.com/2011/09/29/why-positive-psychology-is-essential-for-quality/)? What do YOU need to align yourself with your organization? What do YOU need to be able to focus your attention on the most productive thing you can do at any given moment – resulting in effortless action, optimal flow and productivity, and positive affect that will cycle back to expanding your awareness even more?

Borawski, P. (2006). The state of quality: 1947 and 2006. Journal for Quality and Participation, Winter 2006, p 19-24.

(Image Credit: Doug Buckley of http://hyperactive.to)

What if your weaknesses were actually your strengths – but you just haven’t figured out what those weaknesses have been trying to tell you, or how to transform them intro strengths yet? (Wouldn’t you feel better about feeling weak?)

 “I believe in shaking up the way things are done.” –Leo Babauta, zenhabits.com, in “When Being Who You Are Challenges the Norms“

Embracing your weaknesses can help you shake things up to challenge the norms. Thanks to @ChrisSpagnuolo for tweeting that this was the best thing he read a few days ago, which made me click the link and read it too. I appreciated it as well – because I also believe in shaking up the way things are done. However, my approach is a little different: whereas Leo reflects on the impact he’s had on others by being vegan, minimalist, self-employed, carless, and so on – I believe you can shake up the way things are done by aspiring to be the best you that you can be – especially when you being your best means embracing aspects of yourself that others (or society) typically view as weaknesses.

Here’s what I mean. A few months ago I was having a deep talk with my friend  @jack122112, lamenting my lack of ability to focus. (At least that’s how I interpret it… and how it feels.) I’m all over the place, and always have been. I have three degrees in three different fields, and a fourth Master’s that I almost completed. I’ve had jobs as a software engineer, a manager of software engineers, a data analyst, a post office contractor, a physics and calculus tutor, a psychiatric office manager, a medical biller, a business analyst, a scientific analyst, a secretary, a management consultant, an engagement manager, and a professor. The books I can see from where I’m sitting right now cover topics from quality to eclipses to brewing beer (which I don’t do, I just think about) to statistics to ergonomics to dream interpretation. I’ve explored topics and done research in a hodgepodge of areas to the point where it probably looks, from the outside, that there’s no cohesive theme among my interests.

But there is a common element – a point of cohesion – and that’s ME.

Jack wasn’t bothered at all by my dilemma. “Well,” he said, “perhaps your ability to connect with so many ideas in so many different areas IS your strength. Why are you so bothered that you can’t seem to focus in one area? Maybe that’s just not what you were meant to do. Maybe you should accept it.”

Women for a long time were kept out of the workplace because they were thought to be too weak or emotional for many jobs. People used to throw away very little, and nothing was ‘disposable’ because that was thought to be wasteful … wait, maybe that wasn’t so bad. What if you could shake things up … just by being who you are? Without having to do anything but tell someone who or what you are? –Leo

I’ve spent the past few months just accepting my dilemma, and not worrying about it too much. Maybe I’m just not meant to focus in one area, I’ve told myself, and I will discover the hidden strength in this. And paradoxically, since making this decision I’ve been more focused and content – and much more productive.

So here’s an exercise for you. What’s your weakness? What bothers you the most about your personal habits? And why do you think it’s such a problem?

For example, let’s say you just can’t get things done. You totally lack productivity… you’re a slacker. There’s a hundred things you know you have to do, but if no one is pushing you to do them, you’re just going to go off and play video games. And feel like a total loser. And apologize to the people you’ve let down when parts of your world come crashing down around you. (If I were you, the first thing I’d ask myself is, why do I need to be so productive anyway? Challenge the foundations upon which the assumption lies.)

What if your weaknesses are trying to tell you something? A few years ago, after bemoaning my struggles with time management, I discovered that I have enough time (and enough focus) for everything I truly want to do. And for those things I don’t get done, or just don’t have the energy to focus on, I’ve got to be real with myself — and figure out which one (or more) of these five obstacles are getting in my way! Then, after unveiling the root causes of my weakness… I can move on with a grounded, practical solution to transform it into a strength.

I don’t watch much TV, but last night I’m glad I turned it on. I watched Sheldon Yellon, the CEO of property restoration company Belfor, teach me an important and subtle detail about how to achieve authenticity – not just in the workplace, but probably in life as well.

In case you didn’t watch the show, here’s a synopsis: extremely wealthy CEO with giant house, private planes, and hundreds of pairs of shoes goes to work on the front lines at his property restoration company, where the dirty work is no longer done for him. He uses power tools, cleans smoke damage, attempts to hang a drywall ceiling, pulls a dead rodent out of a wall, and shimmies on his belly underneath a house in its tiny (1′ clearance) crawlspace to check for water and insulation damage. He struggles, gets emotional, gets frustrated, and snaps at some of the employees. He just can’t do the tough jobs all of his employees are doing every day, and faced with his utter failure as a manual laborer, has an epiphany or two about how to treat them better.

The show was moving. Yellen definitely seemed to be transformed by the experience – showing emotions is risky, especially for a CEO on TV. But as you might expect, blogs have been lighting up with criticisms of Yellen’s responses to his week-long experience. For example, at Zap2It.com, someone points out that he only rectified a handful of employees’ concerns – he was just out in the field for a week. What about the concerns of the other thousands of employees? He handed out over $15K to each of the employees who appeared on the show, but what about everyone else who didn’t win this “surprise lottery”? Also, his decision at the end to institute town hall style meetings was not received well by the blog commenters. It’s a nice step, they admit, but would tend towards complacency over time – and if you’ve ever been at a company that did this, you’d probably agree.

Despite all the questions, I couldn’t help but observe how authentic Sheldon appeared to be in his interactions with the employees, and in his genuine concern that prompted the multi-thousand dollar handouts. Is he really feeling inspired and transformed, I wondered, or is he just faking it? Did the TV network give him a script that he needed to follow to make sure ratings would be high? (It *is* a sweeps month, I’m pretty sure.)

I concluded that he was really being authentic, and here’s the tipping point: he spent a lot of time on the show reflecting about his past, and his core values, and his current actions and beliefs. He recognized that his actions weren’t lined up with his core values – he was making decisions like instituting a wage freeze to help keep people employed, but without the personal contact (and without the employees being involved in these decisions) no one could see that the effort was in place to prevent layoffs.

He struggled to find ways to bring his behavior back into alignment with his values, and then (by the end of the show) he implemented some tangible changes.  This made me realize just how critical the processes of introspection and reflection are for achieving authenticity. Without examining how you’ve failed to live up to your own values in the past, you can’t fully get real with yourself – and figure out how to act authentically!